Monitor the file storage of your laboratory device
biomedion BM-Watcher is a 21 CFR Part 11 raw data management solution for the pharmaceutical industry. It integrates with nearly all types of laboratory instruments. It is able to provide data integrity features even for legacy systems.
biomedion BM-Watcher is an agent that is able to monitor the file storage of a laboratory device. New or modified files can be transferred to BM-Windream (our Enterprise Content Management System). When changes are made, new versions of the file are created automatically.
BM-Watcher is also capable of automatically retrieving metadata, e.g. from file paths, text files or files in proprietary formats and databases. Reasons for changes can also be requested from the user. In BM-Windream all files are provided with an audit trail, changes can be traced via the versioning of the files.
BM-Windream integrates with the Windows Active Directory for user and entitlements management. Users logged on to Windows are automatically recognized. Various roles are supported, such as main user, administrator and user.
The files are saved in their original format. In addition, it is possible to convert files automatically, e.g. to PDF or AniML, if the respective converters are licensed. The original files are retained if desired.
BM-Windream supports searching based on captured metadata (applies to both manually or automatically assigned) The metadata can be freely configured, including complex scenarios:
BM-Watcher must be installed on the to be monitored laboratory device. This procedure ensures that files can be archived very quickly, triggered by file system events. Additionally, this approach allows for user interaction, e.g. present the user a dialog box in case of data changes, to record reasons for the changes.
The BM-Watcher is administered by a central configuration server. This enables the compilation of modules (e.g. monitoring, determination of attributes, comments and log files creation) and their configuration via XML files. All configuration changes as well as all file transactions are subject to an audit trail. Since the complete functionality of the BM-Watcher is implemented via modules, the configuration server allows for the execution of updates.
BM-WebLink enables the creation of Permalinks, enabling URL-based access to data in BM-Windream from a web application. Permalinks (URLs) remain stable even if the files are archived or moved in the virtual file system. Permalinks can be created, for example, via a corresponding entry in the Windows Explorer context menu or from a BM-Windream search results list.
BM-WebLink enables the integration with web-based ELN or LIMS systems.
BM-Watcher has been designed to capture files from file-based applications like HPLC, GC and microscopes. Small databases can be handled as well. It is not designed to capture data via RS232 or USB.
Our experience shows that the pure archiving of files can usually be set up quickly and easily for most laboratory devices. Based on our many years of experience, BM-Watcher now offers all necessary configuration options, e.g. delayed archiving or archiving after the creation of a final file.
However, the correct determination of attributes involves a certain amount of effort in each individual case. There are many special cases, such as naming conventions for folders or files, which must be taken into account. These cases can usually be mapped but require a certain amount of effort in configuration and validation and, if necessary, adaptation. However, we cannot make a general statement of compatibility due to this.
To understand how to achieve quality in a regulated industry, you need to know that corrective and preventative actions (CAPA) are essential elements of quality management in GxP environments. The CAPA process is a commonly used tool to achieve operational excellence by identifying and mitigating non-conformances and deviations, both internally and externally.
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